職務說明 / Key Responsibilities

【PURPOSE】
Support daily operation of material sourcing office and maintain good employee relationship. Represent the Group’s image as the first point of contact in the main reception area.

【KEY RESPONSIBILITIES】
Assistance to Country Lead
1. Provides administrative support for Country Lead (ex. message communication, meeting preparation, itinerary scheduled and general administrative tasks.)
2. Supports and organizes events related to material sourcing operations (such as Management Meetings, Summits, Factory Management Meetings etc.)
3. Forms and maintains relationships with key organizational colleagues in material sourcing organization, other corporate functions and manufacturers (T2 suppliers).
4. Assists Country Lead to prepare expense report and settlement.

Administration
1. Provides general office administration support.
2. Updates and maintains LO TWN SharePoint.
3. Company cars coordinating and checking all driver’s O/T, mileage records and preparing all transportation related records.
4. Ensures that office safety and fire prevention issues are always given priority. Raises any concerns with Line Manager. Conduct occupational safety relevant training.
5. Responsible for petty cash management & reimbursement; verifies accuracy of monthly billing statements from couriers.
6. Coordinates and assists office events.
7. Supports ad hoc projects per request.

Reception
1. Answers the primary company phone line.
2. Welcome, register, and arrange access cards for visiting guests.
3. Receives, sorts, and registers incoming mails, parcels, courier package, etc.
4. Manages information screens at reception and act as the customer service hotline taker.
5. Maintains tidiness of reception area, waiting area, and main conference rooms.


【工作描述】
支援物料採購部門的日常運作，維護良好的員工關係。作為主要接待區的第一聯絡點代表集團的形象。

【主要責任】
總經理協助
1. 提供總經理行政協助(如: 訊息交流、會議準備、行程安排與其他一般行政事務)
2. 支援物料採購部門的相關活動籌備(如: 各種會議的安排與籌備)
3. 與材料採購組織、其他公司職能部門和製造商（T2 供應商）中主要同事建立、保持良好關係
4. 協助總經理準備費用報告和結算

行政
1. 提供一般辦公室行政支持
2. 更新和維護 LO TWN SharePoint。
3. 公司汽車協調並檢查所有司機的O/T、里程記錄以及準備所有運輸相關記錄。
4. 確保始終優先考慮辦公室安全和防火問題、向直屬主管提出任何疑慮、進行職業安全相關培訓。
5. 負責小額現金管理和報銷；確認快遞員每月賬單的準確性。
6. 協調和協助辦公室活動。
7. 支援臨時項目。

接待
1. 接聽公司主要電話線。
2. 來訪客人歡迎、登記和安排門禁卡。
3. 接收、分類和登記郵件、包裹、快遞等。
4. 管理接待處的信息屏幕並擔任客戶服務熱線接線員。
5. 保持接待區、等候區和主要會議室的整潔。

需求條件 / Key Requirements

【KNOWLEDGE SKILLS AND ABILITIES】
• Customer-oriented with the ability to communicate and convey information both internally and externally
• Good command of local and English languages (written and spoken)
• Good IT skills including Excel, PowerPoint, Word
• A team player with good team spirit and strong service mindset
• Pleasant personality and proactive working attitude
• Event preparation, planning experience

*PLUS*
• Bachelor’s degree in business administration or related.
• 3-5 years relevant work experience.


【必備知識技能和能力】
• 以客戶為導向，具有內、外部溝通和傳達信息的能力
• 精通中文和英語（書面和口語）
• 良好的IT 技能，包括Excel、PowerPoint、Word
• 具良好團隊精神和強烈服務意識
• 性格開朗，工作積極主動
• 具活動籌備經驗

*加分項*
• 工商管理或相關專業學士學位
• 3-5 年的相關工作經驗